Annual Report and Accounts 2019

 

 

 

 

 

 

 

Sandridge PCC

Annual Report and Accounts for

 the year ended 31 December 2019 St Leonard’s Church, Sandridge.

Reports:                                                                                                                           

1.        Administrative Information                                                                                                           

2.        Structure, Governance and Management                                                                   

3.        Objectives and Activities                                                                                             

4.        Achievements and Performance                                                                                 

            4.1  Church Attendance

            4.2 Review of the Year

            4.3 Financial Review

            4.4 Charities

5.        Reserves Policy                                                                                                           

6.        Risk Analysis                                                                                                                                  

7.        Independent Examiner                                                                                                

 

Accounts :

Independent Examiner’s Report to the Sandridge PCC                                             

Statement of Financial Activities (SOFA)                                                                 

Balance Sheet                                                                                                             

Notes to the Accounts                                                                                                 

             

1. Administrative Information

 

St Leonard’s Church is situated in the village of Sandridge, Hertfordshire. It is part of the Diocese of St Albans within the Church of England.

The correspondence address is The Vicarage, 2 Anson Close, Sandridge. The Parochial Church Council (PCC) is a charity excepted from

registration with the Charity Commission.

Members of the PCC who have served since the last APCM are:

 

Incumbent:                              Vacancy                                                                      sc, fc, bc

Churchwardens:                     Jenny Dundon                                                             sc, bc

                                                Anne Peck                                                                  sc, fc, sg

Churchwarden Emeritus:        Roland King

Representatives on                  Christine Nutton                                

the Deanery Synod:                Vivian Nutton

        Sarah Myers                                                                sg

 

Elected members:                   Ros Adlard

                                                Tony Adlard

                                                Carolynn Boucher

                                                Duncan Brown            Chairman/Treasurer                 sc, fc

                                                Patsy Cann

                                                Marian Fooks

                                                Mike Fooks    

                                                Peter Hyde                  Book-keeper/Electoral Roll    sc, fc

                                                Philip Moores

                                                Katrina Strange

                                                Kathleen Tilney           Secretary                                sc, sg              

Non-PCC                                Ruth Murphy                                                               fc

                                                Caroline Williams                                                       bc

                                                Barry Reeves                                                             bc

                                                Revd. Kate Daymond Assistant Curate                     fc, sc, bc, PCC  (observer)

 

2. Structure, Governance and Management

The method of appointment of PCC members is set out in the Church Representation Rules.

All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

The Standing Committee (sc-5 members) is the only committee required by law and has the power to transact the business of the PCC

between its meetings, subject to any directions given by the Council.

The members of the Standing Committee are the Incumbent, both churchwardens, the Secretary, the Treasurer and the Book-keeper.

Other committees are established by the PCC from time to time. In 2019 there were two such committees - the Finance Committee (fc-4)

and the Buildings Committee (bc-3).

Three members are responsible for Safeguarding (sg).

The PCC has complied with the duty to have ‘due regard’ to the House of Bishops’ guidance in relation to safeguarding.

 

3. Objectives and Activities

The PCC has the responsibility of co-operating with the Incumbent, in promoting in the ecclesiastical parish the whole mission of the Church,

pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for St Leonard’s Church, Sandridge and the nearby graveyard.

 

4. Achievements and Performance

 

4.1 Church attendance

There were 106 parishioners on the Church Electoral Roll at the end of 2019 (111 at end of 2018).

55 were resident in the parish and 51 were non-residents (67 and 44 for 2018). For the 2019 APCM a new Electoral Roll was created (every six years).

The average weekly attendance, counted during October 2019 was 114 (2018:148).

These figures include children and adults and two harvest services for the local school.

4.2 Review of the Year

After the departure of the Rev. Em Coley in January 2019, St Leonard’s was in vacancy. A review of the year for 2019, therefore, can only be a vote of unequivocal thanks.

Firstly, thanks to all of the clergy who were so generous with their time that we were able to run two services a week for the vast majority of the year, honour our

commitment to hold five weddings and baptise seven children. St Leonard’s was even able to provide funeral and burial services as well as intern ashes and hold

memorial services. Whilst a team of local curates, vicars, and even archdeacons came to our aid, we were blessed with the regular support of Father Grant Holmes,

Rev. Peter Crumpler, Rev. Canon Richard Leslie and, particularly, Rev. Dr. Callan Slipper, without whom Christmas services quite simply would not have happened.

To all of our visiting clergy – a heartfelt thank you.

 

Thanks, however, must also go to the army of people from our own congregation who all shouldered a little more, and sometimes a lot more, during the year. From writing

and printing pew sheets, to organising hymns; from leading Craft Church and taking on the leadership of the Christian Fellowship, the endless energy and enthusiasm of the

St Leonard’s congregation was without doubt pivotal to ensuring that our church not only survived, but continued to thrive throughout 2019. Summer and Christmas fetes took

place, we continued to provide home communion to those members of our parish who could not make it to church, and yet again, the flower arrangers surpassed themselves

with their skill in transforming our beautiful church during the Harvest Flower Festival.

 

As the year drew to a close, we began to look forward to the arrival of our new vicar. However, God had other things in mind for us, and it was not to be.

As we began 2020, we were able to look forward to working with Rev. Kate Daymond as our assistant curate over six months. What will happen next, we don’t yet know.

However, the ongoing commitment and spirit of our wonderful congregation, coupled with God’s love and a healthy sense of humour, leads us ever forward confident

in the words that ‘with God, all things are possible.’

As churchwardens, Jenny and I would like to say thank you to you all. Thank you for not minding when it went wrong, thank you for saying yes when we asked,

or just saying yes, without us ever needing to ask. Thank you that even without a vicar, we were able to sustain St Leonard’s as the warm, welcoming and loving

Christian community it has always been. Thank you.                          

Anne Peck, Churchwarden

During the year, the usual maintenance activities were carried out – fire extinguishers, lightning conductors, organ, etc. Three more stained glass windows were

refurbished. An inspection of the roof and spire was  carried out using a drone. This showed several matters that need attention. In 2020 we will have a Quinquennial

Inspection by our architect, which will identify the work that needs doing.

                                                                                                                                                        

The Wheathampstead Deanery Synod met three times in the year under the leadership of the Rural Dean, the Revd. Richard Banham

(Rector of St Helens, Wheathampstead) and the lay chairman, Mr Jim May.

The first meeting was in March at All Saints, Harpenden. It featured a thought-provoking and worrying presentation “Don’t bet on it” by Bishop Alan, a summary of which

appeared in the Sandridge Parish Magazine for May.

 

The second meeting in July at St Mary’s, Redbourn, focused on Vocations. The Revd. Charles Burch, our Diocesan Vocations Officer, spoke of the challenge we face.

61% of clergy are 50+. 100 or more will retire in the next 10 years. In response to this we aim to become a net exporter of ordinands, not a net importer, by recruiting younger

ordinands (as well as older ones). The target is to go from 16 to 20 per annum. That is 1 per Deanery per year….every year.

Our third meeting in November, at St Leonard’s, Flamstead, included a presentation from Phil Bryson, the Lay Ministry Officer for the Diocese and Annie McTighe from

the ‘Reaching New People’ team.  They spoke about the various training options available for lay people, including training for Readers, Lay Leaders of Worship and Lay Pioneers.

At present, Wheathampstead Deanery is at the top end of the league table for producing Readers and LLWs.

The Deanery Ascension Day service was held at St Nicholas, Harpenden, and the Deanery Choral Evensong was held in St John’s, Harpenden.                                                                                 

Christine Nutton, Deanery Synod

We are extremely grateful to Church Wardens Anne Peck and Jenny Dundon for the fantastic amount of energy, hard work and care towards the life and mission of St Leonard's.

They have made a huge investment in a year of uncertainty and exceptional challenge for which we are very grateful.   

   Assistant Curate, Rev Kate Daymond 

4.3 Financial Review

In 2019 the accounts show an overall net deficit of £3,861, compared with a net surplus in 2018 of £6,393. This deficit is after taking into account the strong performance of our investments

during 2019, which generated net gains of £4,640 (2018: gain of £371). The fluctuation in return on investments is largely outside of the PCC’s control from year to year, and it is helpful to

look at the net result before return on investment. This shows a rather stark picture – a net deficit in 2019 of £8,501, £14, 523 worse than the net income of £6,022 in 2018.

The biggest element of this difference relates to the drop in substantial one-off donations to church funds (down from £19,816 to £8,058):

  • In 2018 the church benefitted from donations totaling £8,740 from two legacies. There were none in 2019
  • In 2018 a donation of £5,000 was received from the Friends of St Leonard’s as a contribution towards the cost of repairs to the church’s windows;                                                                                         the equivalent figure in 2019 was £3,570.

Taken together, these account for £10,170 of the net decline of £11,758 in income from such donations.

Looking more broadly at the financial outcome, the overall picture is that we have retained strong control over expenditure, with lower spend in most of the expenditure

headings in the Statement of Financial Activities (total expenditure excluding grants to charities, wedding/funeral-related expenditure and

vacancy/vicarage costs is down by some £2,900).

This has been helped by a £1,542 reduction in the Parish Share that we pay to the Diocese (a direct effect of not having had a vicar for much of 2019).

Unfortunately although our expenditure is lower, our regular sources of income are also significantly down. Planned giving and ad hoc collections at services, together with the

associated Gift Aid, are down by £3,843 compared with 2018. This includes the impact of losing a small number of very generous regular givers.

A lower number of weddings and funerals held in the church in 2019 means that surpluses we retain from these are also down, by £1,739.

As I noted in my report last year, the PCC believes it is important that the generous legacy left by Bob Warby is not to be used to cover the routine running costs of the church

(the separate legacy left by John Blandford actually prohibits its use in this way). However, if we continue to experience net deficits in future years,

this is exactly what will start happening in a few years time.

The PCC will continue to exercise strong control over expenditure but, if its ambition to balance the books on a day to day basis is to be achieved, there is also a need

to increase income from giving and other sources to get the church’s finances back onto an even keel.

                                                                                                                        Duncan Brown, Treasurer.

 

 

4.4 Charities  

 

A total of £1,337 donations was made to other charities during 2019 (2018: £2,039).

These donations resulted from PCC funds and from special collections by the church.

 

Donations to charities

2019

2018

 

 

 

Donations by the PCC :

 

 

From the  Christmas collections – in 2018 OLLIE (One Life Lost Is Enough ) and in 2019 MacMillan Cancer Support/

£500

£650

Total

£500

£650

 

 

 

Collected by the Church :

 

 

Cyclone ADAI

£116

-

British Legion - Remembrance Day

£229

£428

Children’s Society – Christingle

£76

£49

Royal Agricultural Benevolent Institute  (NFU)

-

£912

Farmer’s Community Network (FCN)

£416

-

Total

£837

£1,389

 

 

 

 

 

 

Grand total

£1,337

£2,039

 

 

 

 

5. Reserves Policy

 

The PCC considers that it requires a minimum working cash balance of £10,000 to enable it to meet its day to day commitments, to pay its Parish Share within the quarter and to provide a

reasonable buffer against fluctuations in income from occasional services.

 

Short term funds are held in the PCC’s current account which was with Lloyds Bank during 2019. Longer term funds are held on deposit with the CBF Church of England Deposit Fund and

the CBF Church of England Investment Fund. The Investment Fund was opened in December 2011 in order to achieve the better long term returns expected from a fund invested in worldwide

stock markets. In selecting this fund the PCC took into account ethical investment considerations. In accordance with the Trustees Act 2000, the PCC continues to review its investment

strategy to ensure we have an optimal balance between risk and return. In 2018 the church received a legacy of £180,000. In 2019 £75,000 was transferred to a CAF Saver Account

and another £75,000 to a Virgin Money Charity Deposit in order to improve interest earned and to safeguard the assets under the Financial Services Compensation Scheme.

 

6. Risk Analysis

 

As part of a General Risk Assessment, the PCC has conducted a review of the major risks which impact on activities within the Church.

As part of this general risk assessment, specific risk assessments have been produced on matters relating to visitors and events in church, use of the bell tower,

changing light bulbs, children's activities, candlelit services, safe handling of money and lone workers.  All of these have been reviewed.

 

7. Independent Examiner

 

The Independent Examiner was Mr DGF Kay B.Com, FCA

 

 

 

On Behalf of the PCC

 

 

 

 

            ---------------------                     ------------------                                     ------------------

            Anne Peck                               Jenny Dundon                         Kathy Tilney

            Churchwarden                        Churchwarden                         Secretary

 

            Date :                                       Date :                                       Date :

 

 

 

Independent Examiner’s Report to the trustees of St Leonard’s Church, Sandridge, Parochial Church Council

 

I report on the accounts for the year ended 31 December 2019 which are set out in pages 9 to 17.

 

Respective responsibilities of the Trustees and Independent Examiner

 

As trustees of the charity, the members of the PCC are responsible for the preparation of the accounts.  They consider that an audit is not required for this year under section 144

of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

 

It is my responsibility to:

  • examine the accounts under section 145 of the Charities Act;
  • follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
  • state whether particular matters have come to my attention.

 

Basis of Independent Examiner’s Statement

 

My examination was carried out in accordance with the General Directions given by the Charity Commission.  An examination includes a review of the accounting records kept

by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking

explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently

no opinion is given as to whether the accounts present a “true and fair view”, and the report is limited to those matters set out in the statement below.

 

Independent Examiner’s Statement

 

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that, in any material respect, the requirements
  • to keep accounting records in accordance with section 130 of the Charities Act; and
  • to prepare accounts which accord with the accounting records

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

 

 

 

 

Don GF Kay B.Com, FCA

1, Chancery Close

St Albans AL4 9YF

 

Date
Sandridge PCC

Statement of Financial Activities

For the year ended 31 December 2019

 

 

 

 

 

Notes

 

Unrestricted

Funds

£

 

Restricted

Funds

£

 

Total Funds

2019

£

2018

£

Income :

 

 

 

 

 

Income from donors

2.1

36,240

-

36,240

40,083

Other voluntary income

2.2

8,058

360

8,418

19,841

Income from operating  activities

2.3

8,870

-

8,870

12,411

Income from Fundraising

2.4

5,049

-

5,049

4,792

Investment income

2.5

1,023

-

1,023

1,096

Total Income

 

59,240

360

59,600

78,223

 

 

 

 

 

 

Expenditure :

 

 

 

 

 

Costs of operating activities

3.1

(65,899)

(246)

(66,145)

(69,259)

Church management and admin.

3.2

(1,034)

-

(1,034)

(1,910)

Costs of fund raising activities

3.3

(422)

-

(422)

(382)

Grants to charities

3.4

(500)

-

(500)

(650)

Total Expenditure

 

(67,855)

(246)

(68,101)

(72,201)

 

 

 

 

 

 

Net Income before investment gain

 

(8,615)

114

(8,501)

6,022

Net Gains on investment

2.5

4,640

-

4,640

371

Net Income/Expenditure

 

(3,975)

114

(3,861)

6,393

 

 

 

 

 

 

Balances brought forward  at 1st January 

232,499

28,226

260,725

254,332

 

 

 

 

 

Balances carried forward at 31st December

228,524

28,340

256,864

260,725

 

The notes on pages 11 to 17 form part of these accounts

Sandridge PCC

Balance Sheet as at 31 December 2019

 

 

 

 

Note

2019

£

2018

£

 
 

Fixed assets

1(e)

-

 

-

 

 

 

 

 

 

Current assets

 

 

 

 

  Debtors

5

4,365

8,305

 

  Short term deposits

6

248,013

242,350

 

  Cash at bank and in hand

7

6,367

11,899

 

 Totals

 

258,745

262,554

 

 

 

 

 

 

Liabilities: amounts falling due within one year

8

(1,881)

(1,829)

 

Provision for liabilities and charges due within one year.

 

 

 

 

Net current assets

 

256,864

260,725

 

 

 

 

 

 

Net assets

 

256,864

260,725

 

 

 

 

 

 

Funds

9

 

 

 

  General

 

31,085

35,060

 

  Other unrestricted

 

197,439

197,439

 

  Restricted

 

18,340

18,226

 

  Endowment

 

10.000

10,000

 

 

 

 

 

 

Total Funds

 

256,864

260,725

 

 

The notes on pages 11 to 17 form part of these accounts

Approved by the PCC on Sunday 29th March 2020 and signed on its behalf by:

                                  --------------------                                    --------------------                                    --------------------

                                           Anne Peck                                             Jenny Dundon                                      Duncan Brown

                                Churchwarden                                     Churchwarden                                     Treasurer

 

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Sandridge PCC

Notes to the Financial Statements

For the year ended 31 December 2019

 

 1. Accounting Policies

  1.         Basis of Preparation

 

The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 and the Charities (Accounts and Reports) Regulations 2008

together with applicable accounting standards and the Charities SORP (FRSSE) 2015.

The financial statements have been prepared using the Accruals basis and historical cost convention except for the valuation of investment assets,

which are shown at market value.

 

  1.        Funds

 

General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC.

Funds designated for a particular purpose by the PCC are also unrestricted.

The accounts include all transactions for which the PCC is responsible in law. They do not include the accounts of church groups which owe their main affiliation to

another body or those that are informal gatherings of church members. Statutory fees collected by the PCC on behalf of the incumbent are also excluded.

Permanent endowment income funds, which are held and administered by St Albans Diocesan Board of Finance for the benefit of St Leonard’s Church, are excluded

from the Statement of Financial Activities and the Balance Sheet. Details of these funds are shown in Note 13 of these accounts.

 

  1.         Incoming Resources

 

Collections, planned giving and donations are recognised when received by or on behalf of the PCC.

Income tax recoverable on Gift Aid donations is recognised when the income is recognised.

Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and an inflow

of economic benefit is probable.

Fees chargeable by the PCC for occasional services are accounted for at the date of the relevant service. In particular deposits received for weddings to be held in the

forthcoming year are excluded from Incoming Resources and are shown as a creditor in the Balance Sheet.

Funds raised by the church magazine, the sale of publications and fund raising events are accounted for gross.

Interest is accounted for when due and payable. Interest on deposits with the Central Board of Finance is credited to the fund to which it relates. Interest on bank

deposit accounts is credited to General Funds.

Realised gains or losses on investments are recognised when the investments are sold. Unrealised gains or losses are accounted for on revaluation of the

investments at the year end.

 

  1.        Resources Used

 

Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.

The diocesan parish share is accounted for on an accruals basis. Any parish share unpaid at the year end is provided for in these accounts as an operational

(though not a legal) liability and is shown as a creditor in the Balance Sheet.

Other expenses are accounted for on an accruals basis. The PCC considers that it has a binding obligation to reimburse any expenses reasonably and properly

incurred by the incumbent in relation to her work within the parish.

 

  1.         Balance Sheet

 

Consecrated and beneficed property of any kind is excluded from the accounts by s.96(2)(a) of the Charities Act 1993. No value is placed on movable

church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal.

 

Amounts owing to the PCC at the year end in respect of fees or other income are shown as debtors less provision for amounts that may

prove uncollectable.

 

 2. Incoming Resources

 

 2.1 Income from Donors

 

 

Unrestricted

Funds

£

Restricted

Funds

£

Totals

2019

£

Totals

2018

£

Planned giving

20,846

-

20,846

22,470

Income tax recovered

5,429

-

5,429

6,331

Collections: regular services

8,894

-

8,894

10,033

Collections: occasional services

1,071

-

1,071

1,249

Sub-totals

36,240

-

36,240

40,083

 

 

2.2 Other Voluntary Income

 

 

 

Notes

Unrestricted

Funds

£

Restricted

Funds

£

Totals

2019

£

Totals

2018

£

Donations to church funds

 

8,058

-

8,058

19,816

Garden of Rest donations

 

-

360

360

25

Sub-totals

 

8,058

360

8,418

19,841

 

The Friends of St Leonard’s contributed £3,570 in 2019 (£5,000 in 2018) to the refurbishment of some of the stained glass windows in the church. In 2018 a further

amount of £5,740 was received from the Bob Warby legacy and £3,000 was received in respect of a legacy from John Blandford.

The Parish Council gave £2,000 (2018 £2,000) for the upkeep of the cemetery.

           

  1. Income from Operating Activities

 

 

 

Note

Unrestricted

Funds

£

Restricted

Funds

£

Totals

2019

£

Totals

2018

£

Wedding fees

12

3,485

-

3,485

4633

Funeral and burial fees

12

2,936

-

2,936

4,524

Monuments fees

12

447

-

447

423

Magazine

10

1,966

-

1,966

2,655

Children’s activities

 

36

-

36

176

Sub-total

 

8,870

-

8.870

12,411

 

 

           

 2.4 Income from Fund Raising

 

 

 

Note

Unrestricted

Funds

£

Restricted

Funds

£

Totals

2019

£

Totals

2018

£

Summer Events

11

1,114

-

1,114

1,147

Christmas Market

11

1,709

-

1,709

1,532

Flower Festival

11

939

-

939

938

Concerts

11

1,287

-

1,287

920

Calendars & cards

11

-

-

-

255

Sub-total

 

5,049

-

5,049

4,792

 

           

           

2.5 Investment Income and Gains

Income from investments relates to interest receipts from the Central Board of Finance and the PCC’s deposit accounts totalling £1,023 (2018: £1,096) and unrealised

gains on the market value of funds invested

in the CBF Church of England Investment Fund of £4,640 (2018: £371). Total £5,663 (2018 £1,467).

 

 3. Resources Expended

 3.1 Costs of Operating Activities

 

 

Note

Unrestricted

Funds

£

Restricted

Funds

£

Totals

2019

£

Totals

2018

£

Vacancy/vicarage costs

 

1,257

 

1,257

-

Parish Share

 

40,033

-

40,033

41,575

Improvement projects

 

-

-

-

218

Electricity, gas and water

 

2,813

-

2,813

2,745

Maintenance and repairs

 

8,698

-

8,698

9,778

Weddings

12

2,345

-

2,345

2,681

Insurance

 

2,303

-

2,303

2,150

Purchase of publications

 

130

-

130

212

Organist and organ

4

1,561

227

1,788

1,567

Magazine

10

1,996

-

1,996

1,948

Wine, wafers and candles

 

373

-

373

269

Items for use in worship

 

710

-

710

563

Subscriptions

 

170

-

170

165

Funerals

12

1,021

-

1,021

1,718

Monuments

12

52

-

52

51

Garden of Rest

 

49

19

68

81

Mission and Publicity

 

284

-

284

838

Hospitality and Refreshments

 

104

-

104

374

Cemetery expenditure

 

2,000

-

2,000

2,326

Total resources expended

 

65,899

246

66,145

69,259

 

           

 Vacancy costs were £343 for expenses for visiting clergy and accommodation for a prospective new vicar.

 Vicarage costs were £914 for gas and electricity and the start of re-decoration.

The PCC has met the cost of employing a contractor to maintain the cemetery. Grants from the Parish Council  covered £2,000 of these costs.

Costs relating to weddings, funerals and monuments include the relevant statutory fees payable to the Diocese (see note 12).

Magazine costs were printing the 12 monthly issues (see note 10)

Maintenance & Repairs –

items more than £300 : 2018 £516 Kitchen worktops; £7,010 stained glass; £618 Roof alarm test; £432 Electrical test; £960 Cemetery tree clearance. 

                                                                               2019 £637 Roof alarm test; £7,140 stained glass; £500 drone roof inspection.  

 

 3.2 Church Management and Administration

 

Unrestricted

Funds

£

Restricted

Funds

£

Totals

2019

£

Totals

2018

£

Expenses: Incumbent

14

-

14

228

Photocopier, computer and stationery.

378

-

378

575

Gifts

-

-

-

76

Telephone & Broadband

6

-

6

122

Copyrights

265

-

265

288

Training

-

-

-

12

Other expenses

372

-

372

609

Total resources expended

1,034

-

1,034

1,910

 

             

             

3.3 Costs of Fund Raising

 

 

Note

Unrestricted

Funds

£

Restricted

Funds

£

Totals

2019

£

Totals

2018

£

Flower Festival

11

183

-

183

148

Christmas Market

11

25

-

25

-

Other costs

 

-

-

-

-

Concert expenses

 

40

 

40

-

Summer Events

11

174

-

174

114

Advent calendars.

 

-

-

 

120

Sub-total

 

422

-

422

382

 

           

 3.4 Grants to Charities

Details of charity collections and grants are shown in Page 6, paragraph 4.4 of this Report.

4. Staff Costs

The PCC does not have any employees.  During the year, the PCC engaged the services of an organist, whose total remuneration was £1,320 (2018: £1,320). 

 5. Debtors

 

2019

£

2018

£

Income tax/Gift Aid recoverable

2,683

6,331

Prepayments & Accrual Income:

 

 

   Insurance

970

1,090

   Music licences

134

124

   Beds & Herts Historic Churches Trust

40

40

   Concerts : Alban Duo £322.5; SACO £200

523

285

   Others : 2019 - £15 CAF voucher Crib service donation. 2018 -  Clergy advances £230; late funeral payment/cheque £205

15

435

 

Total

4,365

8,305

 

 

6. Short term deposits

 

2019

£

2018

£

CBF Church of England Deposit Fund

72,342

221,649

CBF Church of England Investment Fund

Virgin Money Charity Deposit

CAF Twelve Month Saver Account

25,341

75,330

75,000

20,701

-

-

Total

248,013

242,350

 

Although long-term investment returns should be higher than the deposit rates, the return on the Investment Fund is linked to international stock markets so the

return in any one year is variable and could be negative. During 2017, the church was left a legacy of £180,000, which was transferred to the Deposit Fund.

In 2019 £75,000 was transferred to the CAF Saver Account and £75,000 to the Virgin Media account. Interest on the Virgin Money deposit account is earned on a

daily basis, and added to the account twice a year. Interest on the CAF Saver account is earned and credited at the end of the twelve month fixed term of the account. No withdrawals from this account  

are permitted until the end of the fixed term.

 

7. Cash at bank and in hand

 

2019     £

2018     £

Lloyds Bank Treasurer’s account

Cash in Hand                          

6,367

-

11,899

-

Total                                       

6,367

11,899

 

 

 

 

 

 8. Liabilities: Amounts falling due within One Year

 

 

2019

£

2018

£

Statutory fees due to Diocese (2019 Q4 owed).

206

370

Gas, electricity and water costs

325

301

Maintenance – drone roof/spire investigation

500

-

Collections on behalf of other organisations :

57

65

Wedding deposits

293

400

Magazine subs and adverts pre-paid

-

155

Cemetery grant received.

400

400

Others :

100

138

Total                                                                           

1,881

1,829

 

The Parish Share for both 2019 and 2018 was paid in full during the relevant year.

 

 

9.  Fund Details

 

The PCC maintains the following funds:

 

 

 

Notes

Balance

1/1/19

Incoming

Resources

Resources

Expended

Balance

31/12/19

 

£

£

£

£

Unrestricted – General Fund :

 

35,060

63,880

(67,855)

31,085

Other Unrestricted Funds :

 

 

 

 

 

Bob Warby Legacy Fund

 

185,740

-

-

185,740

Organ Fund

 

11,699

-

-

11,699

           Other Unrestricted Totals :

(iii)

197,439

-

-

197,439

Restricted :

 

 

 

 

 

Amenities Fund

 

8,274

-

-

8,274

 Bells Fund

 

5,300

-

-

5,300

Chairs Fund

 

278

-

-

278

Choir Fund

 

455

-

-

455

Clock

 

217

-

-

217

Garden of Rest

(ii)

475

360

(19)

816

John Blandford Legacy Fund

 

3,000

-

-

3,000

Organ Fund

 

227

-

(227)

-

 Restricted totals :

 

18,226

360

(246)

18,340

Endowment Fund

(i)

10,000

-

-

10,000

Totals

 

260,725

64,240

(68,101)

256,864

 

  1. Interest earned on the Endowment Fund is credited to the General Fund.
  2. Income was from specific donations and expenditure was the purchase of plants.
  3. The Bob Warby Legacy Fund and the Organ Fund show funds designated by the PCC for certain purposes; although not formally restricted in their use.

 

 

 

 

 

 

The supplementary analysis shown in the following Notes 10, 11 and 12 is purely for information and does not form part of the

prescribed format for presentation of the accounts.

 

10. Magazine

 

 

2019

2018

 

£

£

Income

 

 

   Sales, subscriptions and advertising

1,966

1,905

    ENA donation for 2018 and 2017

-

750

Expenses – postage and printing

(1,996)

(1,948)

Surplus

(30)

707

 

 

ENA Ltd. donated £750 in 2018.

 

11. Fund Raising Activities

 

 

2019

2018

 

£

£

Concerts

 

 

 Income

1,287

920

 

 Expenses                    

(40)

-

 Surplus

1,247

920

Flower Festival

 

 

  Income                      

939

938

  Expenses

(183)

(148)

  Surplus

756

790

Christmas Market

 

 

  Income

1,709

1,532

  Expenses

(25)

-

  Surplus

1,684

1,532

Summer Events          

 

 

  Income

1,114

1,147

  Expenses       

(174)

(114)

  Surplus

940

1,033

Calendars & Cards – Advent calendars

 

 

 Income

-

255

 Expenses

-

(120)

 Surplus

-

135

 

 

 

Total Income

5,049

4,792

Total Expenditure

(422)

(382)

Total surplus

4,627

4,410

 

 

 

 

 

 

 

12. Funerals, Weddings, Baptisms and Statutory Fees to the Diocese

 

 

 

 

Total

Income  £

 

Expenses

 

Retained by

PCC

£

 

2019  (2018)

Fees to

Diocese  £

Choir, Bells,

Verger, etc.  £

  Funerals     14  (17) 

2,936

841

180

1,915

  Weddings     5   (6)

3,485

1,035

1,310

1,140

  Monuments  5  (4)

447

52

-

395

  Totals 2019

6,868

1,928

1,490

3,450

  Totals 2018

9,580

2,750

1,700

5,130

 
Included in the number of funerals are 13 (2) interment of ashes services conducted at St Leonard’s and 1 (2) cremations. In addition, in 2019, the church also carried out 6 (11)
baptisms for which no fees are due to the Diocese. All fees due have been paid.

 

13. Related Party Transactions

 

Typically for a small church like St Leonard’s some items of expenditure on goods and services procured for the benefit of the church and PCC are incurred by individuals and then

reimbursed from PCC funds. These include expenses of any clergy, cash withdrawn to pay expenses relating to weddings and other sundry items. Details of amounts relating to

goods and services procured in this way are shown below where the individuals concerned are related parties, which generally covers the clergy, members of the PCC and (if applicable)

their spouses/partners and dependents. All of the amounts shown are accounted for within the relevant expenditure category in these accounts. In all cases the proper procedures for

approving expenditure in advance, and for the authorisation of payments by two separate individuals as laid down and approved by the PCC, have been followed.


 

Amounts paid for reimbursement of expenses to the Vicar and Associate Minister in 2018 and the Vicar in January 2019 (vacancy for the rest of the year) :                                          

2019   £89       (2018 £1,969)

 

Amounts paid to lay PCC members for reimbursement of expenses:           

2019   £3,235  (2018 £3,094)

 

 

 

 

14. Funds Not Included in These Accounts

The following permanent endowment income funds are held and administered by St Albans Diocesan Board of Finance for the benefit of St Leonard’s Church.

Both are restricted funds and are excluded from the Statement of Financial Activities and the Balance Sheet.

 

  1.   Chancel Fund - Income restricted to Chancel Insurance and Repair

 

 

2019

2018

 

 

£

Opening Balance at 1st January

12,760

12,662

Interest and dividends

165

136

Increase/(decrease) in value of Investment Fund

477

(38)

Closing balance at 31st December

13,402

12,760

Represented by

 

 

CBF Investment Fund (original cost £161.15)

3,022

2,545

CBF Deposit Fund

10,380

10,215

Total

13,402

12,760

 

 

  1. Lorraine Memorial Fund - Income restricted to Church Insurance and Repair

 

 

2019

2018

 

 

£

Opening Balance at 1st January

1,492

1,481

Interest and dividends

19

16

Increase/(decrease) in value of Investment Fund

54

(5)

Closing balance at 31st December

1,565

1,492

Represented by

 

 

CBF Investment Fund (original cost £12.00)

344

290

CBF Deposit Fund

1,221

1,202

Total

1,565

1,492